Absentee Module

The Absentee Module is your tool to automate and streamline the administration of absence notifications and responses between parents on a daily basis.

Automated Handling of Absentees

The Absentee Module reads absentees automatically from your Student Management System and sends communications to parents of absent students each morning via email (and, optionally, SMS). Capture the reason for absence and anything else you need. Returned forms are available within a student’s record, as with all other EdSmart forms.

Tracking and Reminders

Track the delivery, opening and response rates for messages, and access an up-to-date, complete history of student absences whenever you need to. Schedule absentee notification times and schedule recurring reminders to ensure parents respond.

Requirements to implement Absentee Slips

The school creates a SQL view, uvEdSmart_Absentees, for EdSmart to read each morning. The view needs to deliver these columns:

schoolStudentId
absenceDate

Where absence date is the date of absence - i.e. we can read it each morning and it gives us the unexplained absent students for the day.

That way we can query it along these lines;

SELECT  schoolStudentId
FROM    uvEdSmart_Absentees
WHERE   CONVERT(varchar, absenceDate, 101) = CONVERT(varchar, GETDATE(), 101);

2. EdSmart Support enables Absentee Slips Module for the school in Admin and sets up read of data from the Absentee SQL view.

3. The school creates Parent Slip Template which will be sent to contacts for Absentees

4. The school turns on Absentees by going to Absentee Slips and setting up the following:

Set ‘Enable Absentee Slips’ to Yes
Choose Form Template for the Parent Slip that will be used
Setting the Slip Title
Choosing a folder to save Absentee Slips in
Choosing days of weeks to send Absentee Slips

5. Absentee Slips that are sent each day can be found under Parent/Student Slips, and responses can be found under the Responses tab.

If you would like to enable Absentee Slips at your school, please contact our Support team.