Absentee Reports

Overview

DECYP Schools now have the option to view Absentee Reports for a specific day in a centralised space, creating easement for larger volumes of absences in a day.

This Absentee Report alleviates the need to go into individual slips to view Absentees. Currently, Absentees will still need to be updated in EduPoint.

Instructions

Select ‘Absentee Report’ from the navigation menu on the left-hand side.

The Absentee Report will be displayed in the main content window on the right-hand side.

You will see the following individual columns:

	COLUMN TITLE	DATA

	COLUMN TITLE	DATA
1	Student Id	This column lists the student IDs from Edupoint, the Department for Education, Children and Young People's Student Information System.
2	Student Name	This column lists the student name from Edupoint, the Department for Education, Children and Young People's Student Information System.
3	Slip Sent Date	This column lists the date the slip was sent to the Parent/Guardian.
4	Response Date	This column lists the date the Parent/Guardian responded.
5	Response Contact Name	This column lists the name of the Parent/Guardian who responded.
6	Reason	This column lists the reason for the absence provided by the Parent/Guardian.
7	Other Reason	This column lists the reason for the absence provided by the Parent/Guardian when they select ‘Other’.
8	Return Date	This column lists the return date for their student advised by the Parent/Guardian.
9	Processed	This column can be utilised by EdSmart Users to reflect the absentees that have been updated in EduPoint by changing the drop-down to ‘Yes’ once actioned.

The Absentee Report defaults to today’s date. You can change this by selecting the date you wish to work with. Choose the date and click the magnifying glass search button .

If an Absentee Slip has not been updated or acknowledged by the Parent/Guardian, the ‘Response Date’ columns will advise ‘Not Responded’

If an Absentee Slip has been updated/acknowledged by the Parent/Guardian, the ‘Response Date’ columns will advise:

The date and time the response was submitted
Who submitted the response
The reason given by the Parent/Guardian explaining the absence

From here, the ‘Processed’ column allows the User to update the drop-down option to ‘Yes’ or ‘No’ as this is manually actioned in EduPoint. The drop-down default is ‘N/A’