COVID-19 Vaccination Certifications

Schools can capture COVID-19 vaccination certificates from their staff. The Certificate will be a global record, available to all schools. Administrators with Manage Certifications permission will be able to manage, track and verify Vaccination Certifications.

If an Administrator has Manage Certifications permission, then they will be able to see the Certifications tab on the left-hand side. If they cannot see the Certifications tab, they don’t have permission to manage Certifications.

An Administrator can change their Manage Certifications permission to No. Still, they cannot give themselves access if they don’t already have it - only an Administrator with active Manage Certifications permission can give that permission to another Administrator.

Uploading a Staff COVID Vaccination Certificate for yourself

To upload your Certificate:

1. Select Your Name > My Profile (Top right-hand corner)

2. Click on the Certifications Tab

3. Add New

4. Choose from different Vaccination statuses

5. Enter the Document Number, Valid From Date and Vaccine Type that applies to you

6. Attach the Vaccination Certificate or any other relevant document (PDF, PNG, JPG or GIF)

7. Click Save

Open

A staff member can go to My Profile, click the Certifications tab, and see their Certificate and its Status. They can also click to view the Certificate.

Open

Uploading Staff COVID Vaccination Certificates for other Staff members - Administrators with Manage Certifications permission only

Administrators with Manage Certifications permission can also upload a certificate on behalf of other Users

1. Select Users from the Menu

2. Go to the Certifications tab of a particular User and Add New

3. Follow similar steps to uploading a certificate for yourself

4. You can also verify the document and update the Verification status in the bottom section of the same screen for the User

Vaccination Status:

Appointment Booked: Users can select this option if they are yet to get the vaccine and booked an appointment. The system will request a Date on which the Appointment is booked and also for evidence of the appointment.

First Vaccination Received: This status can be used if the Staff member has received one dose of the vaccine and waiting for the second one. Date received, Vaccine type and an evidence file will be requested.

Fully Vaccinated: This is the option to select if the Staff member has received both doses of a Vaccine, System will ask for a Document Number, Valid From date and proof of the Vaccine received.

Medical Exemption: This option is available for Staff members who cannot get vaccinated due to some medical exemptions, they would need to upload an evidence document for the exemption.

Tracking and Approving Vaccination Certificates uploaded by Staff

Administrators with Manage Certifications permission have the ability to track, manage and approve certificates uploaded by all staff via the Navigation Panel’s Certifications tab. This tab will not be displayed to a standard User or any Administrator without Manage Certifications permission.

Administrators with Manage Certifications permission can list all staff, and filter whether they have a particular certification.
For example, Show me everyone who does/does not have a COVID vaccination.

1. They can click to view a Certification.

2. They verify certification by looking at the uploaded document by selecting View and visually confirming the information.

3. They then change the status to Verified.

4. They also have the option to enter notes for that particular certificate.

Exporting Vaccination Certificates uploaded by Staff

There are two exports available from the List User Certifications page:

1. Export Users
   Downloads a spreadsheet comprising the search results shown on the page.

2. Download ZIP of Documents
   Downloads a ZIP containing the uploaded documents for the search results shown on the page.