Action
A feature/button that allows a user to action a series of predetermined functions
Administrators
A user permission level that gives for access to all Modules/features and data. They also have access to manage permission levels for all users.
Approvers
Is a user who is nominated to approve a slip or form before it is sent
Broadcast Module
The Broadcast Module lets you send emails and/or SMS text messages to parents or students without needing a response back. You create the Broadcast in a similar fashion as sending an online form to parents, but there is no need for them to respond. Broadcast is great for distributing your school's newsletter, or sending alerts or updates to group
Check box list
This field allows a user/ a contact to select multiple options from a list.
Contacts
In EdSmart, anyone that the school/department determines are connected to a student and should receive communication are termed Contacts. Commonly Parent or Guardians. Contacts do not access the platform, rather they interact with the digital form.
Contact Response
The Contact response is required for all Parent Slips. This allows the contact/student to confirm, affirm,give or deny permission, etc. There are multiple options to choose from depending on the nature of the form.
Date Field
This field allows a user/ a contact to select a specific date from a calendar.
Design
This feature enables the Administrator/User with template ability to design the specific predefined fields on that template.
Edit
This feature enables the Administrator/User with template ability to create a template from a selection of options. Once created the template can be designed.
Exports
These feature proves a number of options and allows a user to export the data responses from a specific form/slip.
File Upload
This allows a user to upload a file as an attachment to the form, such as with enrolment forms.
Form Template
This feature contains a form builder that has predefined fields that enable the user to build a template. Only an Administrator or a User with Template access will have this ability.
Human Body Field
This field allows a user to identify a part of the human body, which ideal for use in incident/accident reports to identify specific injuries.
Lists
This feature enables a user to select a group of students to send a slip to. These can be imported via our data link - eg claas lists, pastoral groups etc. A list can also be created by selecting any students within EdSmart.
Long description
This field allows a user/a parent to enter large amounts of text or information.
Option list
Allows user to select one option from a list.
Option List - Enable "Other" Field
When using an Option List, the user has the ability to create a drop down field which expands when a certain option is selected. When 'Enable "Other" Field' is selected, a text-only box will expand and the user has the ability to fill in relative information. This field is good for identifying relative Risk Control Measures for excursions.
Parent Slips Module
The Parent Slips Module lets you send a digital form to a Parent in your contact list connected to a student, that enables the school to give parents some information and require parents to respond to predetermined questions.
Parent Teacher interviews
The Parent Teacher interview module allows the school to establish a Parent Teacher interview booking system. By establishing parameters Parents can opt to allow the program to “best fit” selection for their interviews or manually place appointments. Administrators, Staff and Parents can interact with the platform in real time.
Read only text block
Similar to a long description, it allows user to write large amounts of text and can be in both School or Parent section. However, the information in this field is can only be made and edited on the main template. Template are editable by administrators of the account.
Responses
A dashboard screen in a specific slip or forms page that displays all responses for that specific forms/slips
School Forms Module
The Internal School forms feature allows you to send a digital form to any or all internal school staff (users) and enable them to complete all or part of a form. You can using workflow enable multiple staff complete on form.
Student
Is the central core of the program. Students are connected to contacts and list. They can we past, current and future students and identified as such in lists. Students do not access the platform, rather they interact with the digital form.
Student Slips Module
The Student slip feature lets you send a digital form that enables the school to give the student some information and require the student to respond to predetermined questions.
Text Field
This field allows a user/a contact to enter small amounts of text or information.
Users
In EdSmart any approved person who is allowed to access the platform to send, monitor and export slips and forms
Users with template access
This permission group is a user who has access to the Form templates feature, which enables them to create and modify Form templates including workflows.
Venue Name
This field allows a user to indicate the venue of an excursion/event. If an actual venue/address is provided, a map will be displayed at the bottom of the slip. This map is visible upon saving the slip or form as a draft, and when slip is sent.
Widgets/Customisation
This feature enables a user to personalise their dashboard by selecting pre-designed widgets and placing them on their dashboard.
Workflow
This feature enables the Administrator/User with template ability to create approval steps and specific users to approve a slip/form before it is sent out and attach them to the specific template. Each template can have its own workflow.
Workflows
This feature allows the template builder to add approvers and approval steps in the workflow before a slip or form sent.
Yes/No
This field is an option list that only provides for Yes and No options.