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Absentee Overview
EdSmart’s Absentee Module feature is your tool to automate and streamline the administration of absence notifications and responses between schools & parents Parent Guardians on a daily basis. The Absentee Module EdSmart reads absentees automatically from your Student Management System and sends communications to parents Parent Guardians of absent students each morning via email and/or text message (SMS). This communication allows parents Parent Guardians to submit the reason for absence and anything else you need. Returned forms are available within a student’s record. This article covers the following topics:
Absentee Flow
Absentee Notifications
Restrictions to the Absentee Feature
The Parent Guardian Experience
Viewing Parent Guardian Response
Edit the Parent Guardian response
Adding an Internal Absentee Code
Absentee Flow:
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Absentee notifications Absentee notifications are sent to Parent Guardians guardians to view as an Email and or SMS based on the communication channel preference set in the Student Management System. See below for |
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Absentee Flow:
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schedule details: |
Absentee Notification schedules | Setting in UI |
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Slip notifications | 9:00AM, 9:30AM, 10:00AM… 3:00PM |
Frequency | Every 30 minutes, starting at 9:00AM and finishing at 3:00PM |
Total number of notification sent in a day | 13 Notifications. |
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Restrictions to the Absentee Feature Notification schedules and absentee configurations are preset at the head office and cannot be altered at the user level. If you attempt to access these settings, a message will indicate that changes are not permitted on your account. Additionally, you might see a message stating that absentee slips are not enabled. Please be assured that this is a standard notification and does not impact the functionality of the absentee slips. The feature is active and available for use as per the system's configuration. |
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The Parent Guardian Experience SMS - Parent Guardians receive an SMS as per the notification schedule above.
Email - Parent Guardians receive an email with the Absentee Form Link. |
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Viewing Parent Guardian Response - All absentee responses will be stored in EdSmart. This can be accessed via the Parent Guardian Slip in EdSmart. Viewing Parent Guardian slips also enables school staff to update the Internal Absentee Code.
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Edit the Parent Guardian response - This allows the user to update a Parent Guardian response on behalf of the Parent Guardian. This is required when the Parent Guardian rings the school to provide absentee reasons. Within the responses page (see below):
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Adding a Internal Absentee Code - Staff can edit a Parent Guardian absentee response with an internal Absentee code within the platform. To do so:
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