EdSmart is proud to partner with SchoolEasyPay which is an easy, tailor-made solution for collecting all types of school fees and is used by leading schools across Australia. Now Schools can request parents to make SchoolEasyPay payments through a Parent Slip and check the status of it within EdSmart. There are no SchoolEasyPay set up or ongoing fees, nor does your school need a merchant account, it’s all handled by SchoolEasyPay.
Benefits to Schools
Increased efficiency - form submission and payments all at once.
Reduce admin and payment chasing.
See who has paid from within EdSmart.
Receive funds by EFT and clear reporting for easy reconciliation.
Better service to parents.
No School EasyPay set up or ongoing fees.
No cost - if card payment processing fees are passed on to parents (Fees range from 1.20% to 2.40% excl. GST, depending on card type).
Easy set up - no separate merchant accounts or merchant fees from the bank.
Benefits to Parents
Easier - provide permission or submit a form and pay all at once.
View one consolidated report for form responses and payments.
No need to make offline and separate payments.
No cost - if the school pays the payment processing fee.
Secure online payments - PCI DSS Level 1 solution.
Pay by any credit or debit card:
Contact us for assistance with setting up or using School EasyPay in EdSmart.
Steps for Configuring SchoolEasyPay with EdSmart
1. Email School EasyPay - info@schooleasypay.com.au - and mention EdSmart. School EasyPay will provide your school profile details to you and EdSmart to switch on the integration.
2. SchoolEasyPay completes your Setup within 2 business days
3. EdSmart configures School account in the platform
4. School will now be able to configure payments by using the School EasyPay tab when creating a Slip.
Slip Process - form submissions and payments all at once
School sends Slip with SchoolEasyPay payment option enabled
Parent completes the Slip and prompted to Pay
Parent pays online by Credit or Debit Card
School can view consolidated report in EdSmart
School receives fund by EFT and reconciliation file within 3 banking days
EasyPay configuration and usage inside Parent Slips
Payment Requested : Set this to 'Yes' to request SchoolEasyPay payments parents. By default it is set to No for all Slips.
2. Payment Amount : Here you can specify the default amount that needs to be paid by Parents
3. Allow Edit of Amount: Schools can configure whether Parents can edit the amount they want to pay. By default this feature is set to No for all new Slips.
4. Payment Required: This field lets you choose whether a Payment has to be made by the Parents to complete the Slip. A good option for this field is 'Only for Positive Responses' as it allows Parents who have chosen Permission not given to also submit a response without making a payment.
Note
The Mandatory Contact Response in the Parents Section of the Slip will be considered for this field. If Parents say confirm/consent/permission given ... etc, then it is considered as a Positive response.
5. Your Reference: Schools can use this field to add a reference number, which can be later used for Reporting, Reconciliation reports, etc.
6. Submitting the Slip : Parents can confirm the payment amount they have made and submit the response.
7. Reporting in EdSmart
The status of the Payment can be checked by selecting the Responses tab. The school can also export the responses into a Spreadsheet and these payments are captured in them as well.
The EasyPay column shows the confirmation of the payment as well as the amount paid by the Parent.
Note
The school can see this confirmation only if the Parent has submitted a Slip response, just paying in SchoolEasyPay won't update this status.