...
Global - these are documents global to all EdSmart schools, for example, an Australian Drivers Licence. Most global documents have online verification available, which means EdSmart will automatically verify the legitimacy of the document when it is added to a User.
My School - the school can configure any number of its own documents. These need to be added manually.
Settings
Qualifications & Certification
Add New
Enter Certification Name e.g. First Aid Certification.
...
Managing a User’s Certifications and Qualifications (Must have Administrator Role)
...
You can view and add new certification to an individual User by selecting:
User List
Select a User
Certifications Tab
Add New to add a new certification
Select Document from the list of Documents created.
Enter the Document Number & Expiry Date
Save.
For Global Documents, this will take a few moments to be verified as it will be verified automatically online. For School Documents, you will have to manually update the Verification Status.
...
| Info |
|---|
Currently the Working with Children’s Check for Victoria and Australian Driver’s License works for Online Verification. Other states are to follow soon. |
...
Managing a User’s Certifications and Qualifications
You can view a particular User’s Certifications by:
User List
Select a User
Certifications Tab
...
A User can manage his/her own certification in the same way by accessing the My Profile page:
...
Administrators Dashboard to Monitor Certifications and Qualifications
The Dashboard gives a consolidated overview of all the documents for Users, and can be filtered to document types, status etc. The top line statistics are shown in the ‘traffic light’ numbers across the top.
Select Users from Navigation Panel or Settings
Select Certifications/Qualifications
This will provide you with an overview of certifications held by each user and their relevant status.
...
Administrators can add the traffic light numbers to their Dashboard, with a direct link to the Certifications and Qualifications Dashboard.
...
Assigning Required Items to User Groups
A key principle of the system is to enable automatic re-verification of documents on a regular frequency to ensure continued compliance.
This is achieved by assigning documents to a User Group and setting the desired re-verification frequency for each document.
...
Checks can be scheduled weekly or monthly.
...
Expiry Reminders
If a User has an expired document or one which has failed verification they are warned via their Dashboard.
An email reminder is sent to Users 60 days prior to the expiry date of their document.
...
Capturing Certifications and Qualifications from Users via School Forms (Engage Subscription Required)
Up to five Certificate documents can be captured from staff on a Form Template. This field will need to be dragged and dropped in the Form Designer from the list of available field types.
...
Use the edit icon to select the type of Documentation you would like to request in this field.
...
When the Form Creator fills in the School Form, these fields would update their profile’s Certification and Qualifications.